Guide to Filling LTC Certificate for Central Government Employees (7th CPC)

The Leave Travel Concession (LTC) Certificate is an essential mandatory declaration required alongside the main LTC Bill Form (Form T.R.-5c / Accts 003). It serves as a official undertaking given by the Central Government employee, Defense, and CAPF personnel certifying that no prior or duplicate claims have been submitted for the specified block year.

Submitting this properly filled certificate ensures hassle-free auditing by the Pay & Accounts Office (PAO) and prevents delays or objections during LTC reimbursement.

Detailed Instructions for Certificate Points

Part 1: Declaration by the Government Servant (Points 1 to 8)

• Point 1 (Block Year Verification): Mention the ongoing 4-year LTC block (e.g., 2022 to 2025 or 2026 to 2029) or 2-year Home Town block for which no prior claim has been preferred.
• Points 2 & 3 (T.A. Advance & Family Claims): State details if T.A. advance was drawn previously for self or specific family members, or certify that no prior T.A. advance has been drawn for this journey.
• Point 4 (Prior Journey Record): Declare any previous LTC journey performed in earlier calendar years within the same block.
• Point 5 (Declared Hometown/HQ): Mention the declared Hometown or Old Headquarters location along with the number of dependent family members who traveled.
• Point 6 (Spouse Employment Declaration): Declare whether your spouse is employed in Government service. If employed, certify that they have not claimed LTC separately for themselves or dependents for the same block period.
• Points 7 & 8 (PSU / Autonomous Body Certification): If your spouse works in a PSU, Corporation, or Autonomous body providing LTC facilities, certify that they have not claimed and will not claim LTC reimbursement from their employer.

Part 2: Certification by the Controlling Officer

• Point (i) (Continuous Service Verification): Verifies that the employee has completed at least one year of continuous service on the date of commencing the outward journey.
• Point (ii) (Service Book Entry): Certifies that mandatory entries under Ministry of Home Affairs O.M. No. 43/1/55-Ests.(A) Part II (Dated 11th Oct 1956) have been officially recorded in the Service Book.

Key Supporting Documents Needed with LTC Certificate

1. Original LTC Sanction Order and Approved Leave Sanction Order.
2. Original Passenger Train / Bus / Flight Tickets and Boarding Passes.
3. Dependency Certificate for dependent parents/children (if applicable).
4. Spouse Non-Availment Certificate (if spouse is employed in government/PSU).