Guide to Filling Transfer TA/DA Certificate for Central Govt & CAPF Personnel

The Transfer TA/DA Certificate is an essential supporting declaration required along with the main Travelling Allowance Bill for Transfer (Form I.T.B.P.F Accts 002 / T.R.-5 B). It serves as a legally binding self-declaration submitted by Central Government employees, Defense personnel, and Central Armed Police Forces (CAPF) jawans to verify personal effects luggage charges, family details, passage fares, and non-claim status by working spouses.

Attaching this certificate along with valid transportation receipts and travel tickets ensures swift verification by the Controlling Officer and smooth reimbursement from the Pay & Accounts Office (PAO) without unnecessary audit objections.

Detailed Instructions for Certificate Points

Part 1: Declarations by the Government Servant (Points 1 to 6)

• Points 1 & 2 (Genuine Claim & Railway Fare): Certifies that the claim is genuine, hasn't been drawn previously, and the actual fare claimed was paid for self and dependent family members.
• Point 3 (Airfare Warrant/Exchange Order): Confirms details if air travel was undertaken via official Warrant or Exchange Order.
• Point 4 (Family Particulars & Ages): Enter the exact names and ages of dependent family members (Wife, Sons, Daughters, Father, Mother) residing with and accompanying or following the employee on transfer.
• Point 5 (Transportation of Personal Effects): Specify total luggage weight transported in kilograms (Kgs), Old Station, New Station, and the mode/agency used for carriage.
• Point 6 & Freight Rate Section: Mention station-to-station luggage transport expenditure, rate per kg/quintal charged by goods train, and total amount incurred.
• Spouse Non-Claim Undertaking: If your spouse is also a Central Government employee transferred within six months, certify that she/he has not claimed Transfer TA for the same relocation.

Part 2: Certification by the Controlling Officer

• Public Interest & Audit Compliance: Verified by the Commanding Officer or Controlling Authority, certifying that the relocation was executed in public interest and luggage conveyance charges have been thoroughly audited and found reasonable.

Essential Documents to Attach with Transfer TA Certificate

1. Copy of Official Transfer Order & Relieving/Movement Order.
2. Pay Slip of the month preceding the month in which the Transfer Order was issued.
3. Original Train / Bus / Flight Tickets and Boarding Passes.
4. Original Luggage Transport Receipts / Goods Train Bilty / Packers & Movers Invoices.
5. Vehicle RC copy and transport money receipt (if personal car/motorcycle was transported).